{{{ Note: These are official minutes as entered by the secretary or a designated appointee. If you change past minutes, please only correct notes which are typos or accidentaly embarras or defame someone. Otherwise its best to add a new line such as: [Your Name: date: Correction to above] new text here [End Correction] Note: These are official minutes as entered by the secretary or a designated appointee. If you change past minutes, please only correct notes which are typos or accidentaly embarras or defame someone. Otherwise its best to add a new line such as: [Your Name: date: Correction to above] new text here [End Correction] ------------------------------------------------------- Thursday Dec 7, 2006 Elections Dues $20 Open item - 2 voting members to nominate Quorum 2/3 must approve How to vote out members that are gone and dont pay dues? Need 2 days notice to call a board meeting Dorkbot Jan 11, Mar 8, May 10, Jul 12, Sep 13, Nov 8 SxSW Bar Camp EFF Oct 20-21 Maker fair Show & Tell Nortec 200mhz pc box 4"x4"x1" $100 at ewayco.com ------------------------------------------------------- Thursday Dec 14, 2006 8:10 Call to order Looked at printout (1) 30 min social/eat Business meeting to follow - short - 15 *Committees - getting things done to move forward 8:15 Comm. reports 8:30 Show&Tell - proj/speakers Socializing, working, networking - Plan for website - front page w/current info - Not good adv. to have old info. - Creation of 'Associate'(Replaced with 'Junior') Members - non-voting 500 - R.G. Laminated card, certificate, shirt? 5 or 10? To gain student/children members -Should we be restricting mailing list to members only? -Have been problems in the past, Need a closed list? -Update name on mailing lists? *Committees - PARTS - Bits & pieces scattered far & wide. Need to make sure they get inventoried so they can be used. Quantity- where, etc. -People can write a proposal for what they need -Parts committee can look it over, create a timeline. -if completed, you keep the parts. If you dont, it needs to be returned. -Sell excess parts Storage Location? Using donations should return value to donors. Logo presence, usage, air time, etc Committee to put a value on the grant - Get a deposit? before or after? Anyone want to seed the pot by donating parts? PROMOTION committee - outreach? Balance paid+ed. outreach FUND DRIVE committee - reasons for charging for functions - fund raising - phone calls MEMBERSHIP DRIVE committee - outreach, flyers, work with prom. committee Invent ASSOC. Committee member committee - Educational outreach committee outreach - kids proj Knowledge + excitement re:proj. gather material/project kits Conduct workshops on basic skills bridge gap w/non skilled/skilled ------------------------------------------------------- Thursday Dec 21, 2006 8:04pm 1. Web Site Restructuring, consolidation/administration Sonia fixed DNS robotgroup.net or org both point to robotgroup.net Front page - contact us button - gmail account - will describe meetings, members, etc perhaps photos of emails to prevent spammers and a link to the calendar Gray updates calendar now Rick covering gmail account Robomarkov - chat name of Mark H. -He's volunteered to maintain the website Vern will try to set him up w/a password etc&approve of what he does creation of associate membership extra shirts are made - we have 75 total -Kim can make the ID tags -Sales tax on shirts -receipts for shirts -+ -need to talk to someone for requirements see if Ed wants to do badges? Wait until next meeting - will discuss prices then -Kim can make them for free -Membership price - is $20 enough? Fundraiser opportunity - for every meeting - Ticket sale raffle at the door (arbitrary cost) - Winner wins 1/2 of "Kitty" Comm - - Recruitment, parts, fundraising Meridian energy systems - was visited by Marvin, they may come to the R.G. Report on committee formation - everyone busy - Everyone forgot to bring theirs. Will revisit after 2nd meeting in the new year last item - Simulcast - Server at txis - can serve audio -better for people w/kids, live north, or are at work - can listen in - audio is less intensive than video - can send frames (meta refresh) so we could have a snapshot, or IRC channel - Ques. can be typed recorded in the meeting - allows remote participation - contacted admin at office WRT546L router - can put in software for catch&release -Pro bono! - Searches for router 54G has smaller flash space 8-9 Show & tell Strobing system Parallax USB oscilloscope - very small + portable ------------------------------------------------------- Thursday Dec 28, 2006 No meeting was held ------------------------------------------------------- Thursday Jan 4, 2007 8pm Call to order - Happy new year! How can we get more participation to get help? Direct emails, group email? Asked group, most agreed that it was fine -threaded emails shown to some members to show how to do it -more advanced notice would be helpful -important info to some people may need a phone call, but...that would take too much time. We use one of Evan's server, Puremagic March 12 is the EFF party - paid event - they are having a mtg tonight so we will know more info soon Corporate seal located 3 new members were there Our site is being moved to a new server (making it relocatable), work continues SHIRTS - If you worked you got a shirt the cost was $8 plus design and tie-die labor Prices for others $10 for members $25 for non members The RG paid for the shirts for our membership drive We need to figure out how to deal with reciepts 1ST NIGHT - We began 1st night 30 min early and ran over 10 minutes - went through all 800 cards - 0 failures of machines - Maybe more uses of machines in the future - Spansion - 3 people who were our sponsors mentioned that they sponsor other things and we could possibly get involved - The second check should cover all spin art FUND RAISING COMMITTEE working on cariculum We need a form for events that an interested party would submit for us to decide on ASSICIATE/JUNIOR MEMBER COMMITTEE shirts, id cards? lots of interest from parents if we would teach a class PARTS COMMITTEE -Ed WEB SITE COMMITTEE - working on the port Awards were presented for the 1St night crew }}}